Booster Club Meeting Minutes

Andover Sr. High

Andover Nordic Ski Club

 Meeting Minutes: 12/11/08

Present:  Coach Clark, Ellen Fastner, Ben Dubay, Rick Dubay, Scott Wold, Tana Gerster 

1. Review Officer Positions:
   1. Rick Dubay was nominated for secretary/treasurer position.  Those attending approved the nomination.  Rick Accepted.  He will take the financial records and keep track of financial activities as well as any tax-exempt status needs that may arise.
2. Fundraising Review
   1. Ellen Fastener

                                                     i.     Coffee Sales-Order forms are due on Monday

                                                       ii.     Coffee Bar at School-Dec 17^th is set to go.  We will possibly look at another date in Jan/Feb

                                                         iii.     Cub-Grocery bagging:  Dates currently set:  April 26^th (11-7), Nov. 7^th, and December 19^th, 2009 at the Coon Rapids Cub.  Blaine will be taking requests starting in February, and we will get more dates then.

                                                        iv.     Garment Orders are due into Karmen by Monday.

                                                      v.     Discussed the paper drive fundraising potential.  Ellen did some research and found that current paper prices are very low, and not worth the effort.  There are more efficient ways to earn the money.

3. Financial Review
   1. Current Account Balance

                                                     i.     $2,200

                                                      ii.     Upcoming needs:  $1,500 for ABR trip (food, deposit for next year)

                                                        iii.     Due to larger number of freshmen, the numbers are down for the Michigan trip, thus the price will most likely go up for students attending to cover the costs.

                                                        iv.     Signing Authority.  Scott Clark will address signing authority for Rick Dubay as treasurer.

2. Other Needs:

                                                     i.     New Poles.  We are going through them and they need to be replaced.

4. Michigan Trip
   1. Number of people

                                                     i.     13 Students, 2 coaches, 5 alumni, 3 Chaperones/Cooks

                                                      ii.     23 Total Estimate

2. Food Planning – Sue Fugina and Joyce Wold have been working on the menu.  Sue will be purchasing food for the trip.
4. Spring Banquet Update: February 24^th?
   1. Tana Gerster will secure The Season’s restaurant.
5. Other Items:
   1. Need for a website for communication.  This will require ongoing maintenance.   Ben Dubay selected a blog site that is free and can be a quick/effective way to communicate.  He will research and send something out.
   2. Booster Club support.  Rick Dubay mentioned there is a resource that works specifically with booster clubs to assist in coordination and ways to create effectiveness.  Rick will find the contact and we will pursue getting some additional learning.

7. Next Meeting:                  January 15th